Building Use Application Form

Applicant Information

Name of Appliacant

Organization (if applicable)

Phone

This address will receive a confirmation email

Are you a member or regular attender of Incarnation?

Yes No

Event Information

Requested Date of Event

Type of Event

Start time (including setup)

End time (including cleanup)

The event will be:

open to the public. by invitation only.

Estimated # of persons expected to attend

Will your event include food?

Yes No

Will your event include non-alcoholic beverages? (See section below for alcohol use).

Yes No

Building Use

If you receive keys, who will be responsible for all keys and for ensuring the building is locked when your event is over?

Select the rooms you would like to use:

Foyer Sanctuary Kitchen Multipurpose Room Classroom(s) Nursery Toddle Room Conference Room

Comments Regarding Room Use

Will you need to use the elevator? (The elevator will remain locked unless you request to use it).

Yes No

Would you like to use our tables and chairs?

Yes No

If possible, would you like to have tables and chairs setup and taken down for your, for an additional fee?

Yes No

If yes, please describe how you would like the room(s) to be set up (arrangement of tables, numbers of tables, number of chairs). If no, you will be responsible for setting up and putting away all tables and chairs that your group uses.

Would you like to use our linens? If yes, please read our Linen Policy.

Yes No

Would you like to use our sound system?

Yes No

If yes, what time will the sound system be needed? (ex:7pm-9pm). Please describe how you'll need to use the sound system. An additional fee may apply

Alcohol Use

Our Alcohol Policy can be found in our Building Use Policy. To request a copy, email our Parish Administrative Assistant at parishadmin@theincarnation.org.

Will alcoholic beverages be present at the event? If no, you can skip to the following section.

Yes No

If yes, please describe what kind of alcohol will be present, and how it will be served.

BANQUET LICENSE CRITERIA:

From VABC’s application for a Banquet License: If all of the following four criteria are met, then no license is needed (unless required by locality or facility): (1) the event is private (i.e., not open to the public and not in a public place); (2) money is not exchanged for alcohol or otherwise; (3) the event is not held on a club or non-licensed restaurant premises; and (4) alcohol purchased for the event is not from a wholesaler/distributor. In all other cases, a license is needed.

Given the above criteria, will your event require a Banquet License from VABC? Yes No

If yes, you must email a copy of your ABC license to parishadmin@theincarnation.org prior to your event. If you do not obtain an ABC license, and your event does not follow the four criteria described above, you are not permitted to have any alcohol on the church premises. Additionally, no alcohol is permitted at the event if this section of the application has not been filled out in its entirety.

Additional Comments

Please type your name to indicate that you are aware that you are responsible to cover the costs of any damage done to the Church of the Incarnation property during the above event.

Building Use Application Form

Description

Please Fix the Following